The Municipality
Corporate Services at Ubuhlebezwe Municipality
Corporate Services functions as the administrative backbone of Ubuhlebezwe Municipality, facilitating various essential operations across multiple units to ensure effective governance and optimal service delivery to the public. This department is responsible for the comprehensive coordination of administrative, human resource, fleet management, record-keeping, and information technology services, supporting the seamless functionality of all municipal departments.
Director Of Corporate Services:
Ms SR Adams
Ms. Adams is known for her strong leadership skills, strategic thinking, and commitment to excellence. She works closely with other senior executives to align corporate services with the broader goals of the municipality, fostering a culture of accountability, transparency, and service delivery. Her dedication to improving operational efficiency and supporting the community has made her an invaluable asset to Ubuhlebezwe.
Under her guidance, the Corporate Services department has consistently delivered high-quality support, enabling the municipality to focus on its core mission of serving the public. Ms. SR Adams' contributions continue to drive progress and innovation within Ubuhlebezwe, solidifying her reputation as a respected and effective leader in her field.
Support services that include
This involves logistical and administrative preparation for Council, Executive Committee (Exco), and portfolio committee meetings. Tasks include scheduling, agenda preparation, distribution of documents, minute-taking, and monitoring the implementation of decisions made in these meetings. This process facilitates transparent and accountable governance, allowing for better-informed decision-making.
The municipality’s Records Management system is the nucleus for all municipal documentation. The Administration Unit ensures that organizational records are securely stored, organized, and disposed of in compliance with legal and regulatory requirements. This also includes the management of printing resources, making sure document handling is cost-effective and secure.
The unit provides and manages security measures for municipal premises, including controlling access to ensure safety for both staff and the public. This includes managing entry/exit logs, installing and maintaining surveillance systems, and handling security protocols that prevent unauthorized access, ensuring the premises remain protected and secure at all times.
This function involves the planning, distribution, maintenance, and operational management of municipal vehicles. The Fleet Management team ensures that all vehicles are available and in optimal condition to support municipal activities, especially in service delivery-related operations, while managing records, controls, and utilization protocols.
Responsible for maintaining the cleanliness and operational readiness of municipal properties, this unit coordinates cleaning schedules, oversees the upkeep of office equipment, and manages bookings and maintenance for municipal facilities.
The Administration Unit provides essential legal support, assisting the Municipal Manager and council with compliance, litigation, and bylaw enforcement matters, helping protect the municipality’s legal interests and ensuring adherence to relevant laws.
This subunit is responsible for the drafting, revision, and enforcement of municipal bylaws and policies. These bylaws govern a range of public and community issues, from property encroachment to public health, contributing to a legally sound and orderly municipality.
As the first point of contact for the public, the reception and switchboard services support efficient communication within the municipality and handle inquiries from the public, enhancing the municipality’s accessibility and responsiveness.
IT Manager:
Usanda Dukuza
The Information Technology Unit is responsible for managing and safeguarding the municipality’s digital and technical infrastructure, which is crucial for efficient service delivery in a modern, tech-dependent administrative environment. The IT team is composed of a qualified ICT Manager and three technicians who handle the following
Support services that include
This involves the day-to-day management of the municipality’s computer systems, ensuring the smooth functioning of operating systems, applications, and hardware across departments. The team controls the VME mainframe, monitors the system’s health, and performs upgrades to ensure reliability.
The IT Unit safeguards municipal information by ensuring that the computer systems are secure from external threats, maintaining firewalls, security protocols, and access control mechanisms to protect sensitive data.
The IT Unit safeguards municipal information by ensuring that the computer systems are secure from external threats, maintaining firewalls, security protocols, and access control mechanisms to protect sensitive data.
IT provides prompt support to municipal employees, addressing technical issues related to hardware, software, and network connectivity. This includes resolving password issues, malware incidents, and communication breakdowns to minimize service interruptions.
Recognizing the critical need for data continuity, the IT team develops and maintains disaster recovery plans to protect the municipality’s data assets in case of technical failure or cyber incidents, ensuring the long-term stability of municipal operations.
Website and Online Services Maintenance
HR Manager:
M.E. Mkhize
Human Resources in Ubuhlebezwe Municipality is dedicated to building and maintaining a professional and diverse workforce aligned with the municipality’s mission and values. This unit encompasses several key areas
Support services that include
HR manages the hiring process, from preparing job adverts to conducting interviews and processing appointments, ensuring that all departments are adequately staffed with qualified personnel.
In line with the Skills Development Act, HR coordinates training programs to upskill employees and enhance their performance, supporting the municipality’s commitment to service excellence.
This subunit addresses employment-related matters, managing relationships between the municipality and its workforce, resolving disputes, handling grievances, and conducting disciplinary processes in line with labor laws.
The HR department ensures compliance with OHS regulations, conducts wellness programs, and supports employees’ mental and physical well-being, fostering a positive and productive workplace environment.
Municipal Bylaws
Municipal bylaws at Ubuhlebezwe govern essential public and regulatory areas, including roads, parking, public health, and safety. These bylaws, adopted by the Council, are crafted to reflect community standards and expectations while maintaining public order. In collaboration with public consultations, the municipality ensures these bylaws are up-to-date, accessible, and enforced, contributing to a safe and well-regulated community.